Student record 2016/17
Student record 2016/17
Overview
- Introduction - Background information relating to the collection
- Data protection guidance - Information about how Data Protection legislation affects the processing of Student data by HESA
- Data collection schedule - Details of the key dates and deadlines for the collection
- Data collection schedule (Apprenticeship Standards student file) - Details of the key dates and deadlines for those generating in-year Apprenticeship Standards files for submission to the SFA
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Data specification
- Coverage of the record - The criteria for the return of data in the record
- Reduced returns - Information on the data items required for the reduced returns
- Data model - Describes the entities included in the record and the relationship between them
- Data items - Directory of all data items collected, and the guidance surrounding them. Displayed by entity, and sortable for ease of searching
- File structure - Describes the physical structure of the record
- C16051.xsd - Schema for the structure of the XML file
- C16051DataTypes.xsd - Schema for the data types used in the XML file
- C16051CodeLists.xsd - Schema for the valid codes for use in the XML file
- Derived field specifications - Contains the list and specifications of the derived fields applied by HESA. Derived fields are used by HESA to create populations and groupings for analysis
Submission process and quality assurance
- File structures for downloadable files - Contains details of the format and content of the downloadable files produced during data collection
- Validation overview - A document describing validation checks and the various stages when checks are made
- Download validation kit - Contains downloadable validation kit and related help pages. The validation kit allows quality rules to be run locally during data preparation
- Quality rules - Validation which enforces the quality of the submitted data
- HESA XML data entry tool - a program which will produce XML data in the format required for submission
- How to use the HESA XML data entry tool - guidance on how to use the XML data entry tool
Further guidance
- DLHE - Coverage of the record - Details the criteria for inclusion in the Destination of Leavers from Higher Education (DLHE) record, which supplements the Student record
- Further guidance on reporting qualifications on entry - A guide to the grades which are valid for each qualification, and their use in tariff calculations
- Understanding student continuity and the UHN link - An introduction to UHN linking (formerly 'HIN') with worked examples
- Further guidance about returning NCTL programmes (excluding EYITT) - A guide to the coding of National College for Teaching and Leadership (NCTL) programmes
- Further guidance about returning Early Years Initial Teacher Training (EYITT) programmes - A guide to the coding of EYITT programmes within the record
- Further guidance on collaborative supervision arrangements - A guide to the coding of collaborative supervision programmes for postgraduate research students
- Further guidance on Apprenticeship students - An introduction to Apprenticeships
- Further guidance on FE field requirements for Apprenticeship Frameworks and Apprenticeship Standards - A guide to the FE fields needed for Apprenticeships
- Generating an ILR file from the HESA data collection system - A guide to how the Apprenticeship students submitted to HESA are expressed in a file for the SFA
- HEFCE usage of individualised student data - Further guidance on how HEFCE use individualised student data
UCAS data for HESA transaction
- The UCAS data for HESA (*J) transaction - A document describing the transaction, including format, availability, access and support
- Specification of the UCAS data for HESA (*J) 2016/17 - Describes the fields included in the file and the translations from UCAS to HESA coding conventions
Contact Liaison by email or on +44 (0)1242 388 531.