XREG01_3.6.1
Field description | Field abbreviation | Field version | Field length | Field type |
---|---|---|---|---|
Student Continuity Register (Processing) | XREG01 | 3.6.1 | 2 | Char |
Valid entries
Dependent fields
- None
Depend upon fields
- UKPRN
- HUSID
- NUMHUS
- ENDDATE
- MODE
- NOTACT
Additional information
The primary purpose of this derived field is to mark the Student and Student Alternative records appropriately in order to operate the expected instance population checking. Additionally, in combination with XYEARM01 it can be used to assist in tracking instance records across collection years, in particular where a break in active studies has occurred.
In valid entries 'previously' means in the immediately previous reporting year.
Once updated, the Continuity register can also hold valid entries where the second character is 4. These entries describe the data representing instances that have become dormant due to a provider not sending data for an instance that was previously on the Continuity register.
(Note that XREG01 will be made available both internally and to Statutory Customers in the Cyy051_SH or Cyy054_SH analytical table appropriate to the record. All records held in the Continuity register will be represented in this data set).
Note: These entries were created by modifying existing XREG01 values to indicate Instances that were 'SAS' as of C06011. All SAS records should be terminated at the end of C06011 and these entries should not be updated by further processing.
Note: Valid entries 71, 72, and 73 are created when an Instance that was previously on the Continuity register as 'Study Wholly Overseas' is once again being reported. From C07051 LOCSDY = 7 records are not valid in the Student record. They have never been valid in the Student Alternative record.
Note: Valid entry 74 is created when an Instance that was previously on the Continuity register as 'Study Wholly Overseas' has no matching incoming record. This is expected for correctly closed off LOCSDY = 7 Instances.
Note: Valid entries 18, 28, 38, 48, and 58 are only applicable to historic data.
Technical Specification
The continuity register is updated in two stages - firstly, in line with data obtained from incoming records during the reporting period. Secondly, updating of those records on the continuity record for which no corresponding data was received during the reporting period.
Updating the continuity register XREG01 value for incoming records
Step 1 - assigning the first digit of XREG01
UHN | Last character from Continuity_Register. XREG01 | PART 1 |
---|---|---|
Found in Continuity register | 8 | First character from Continuity_Register.XREG01 |
Otherwise | Last character from Continuity_Register.XREG01 | |
Otherwise | 5 |
Step 2 - assigning the second digit of XREG01
Last character from Continuity_Register. XREG01 | Instance. ENDDATE (DATE) | Instance.MODE in Cyy051 / Instance_End.MODE in Cyy054 (CHAR 2) | Instance.RSNEND in Cyy051 / Instance_End. RSNEND in Cyy054 (CHAR 2) | Instance.NOTACT in Cyy051 / Instance_End. NOTACT in Cyy054 (CHAR 1) | PART 2 |
---|---|---|---|---|---|
8 | 8 | ||||
Otherwise (including those not found in Continuity register) | Completed | 1 | |||
Blank | 61, 63, 64, 73, 74 | 2 | |||
Otherwise | 12 | 2 | |||
Otherwise | 1, 2 | 2 | |||
Otherwise | 3 |
Step 3 - combining the digits of XREG01
PART 1 | PART 2 | Continuity_Register.XREG01 |
---|---|---|
Concatenation of PART1 and PART2 |
Non-incoming records on the Continuity register
For non-incoming records, further processing is applied to ensure that records which have not been updated through resubmission of data are correctly incremented.
Last character from Continuity_Register.XREG01 | XREG01 |
---|---|
4, 8 | Existing Continuity_Register.XREG01 value |
Otherwise | Last character from Continuity_Register.XREG01 with a '4' appended as the second character |
Revision history
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