Alternative provider student record 2016/17
Alternative provider student record 2016/17
Overview
- Data protection guidance - Information about how Data Protection legislation affects the processing of AP student data by HESA. Please note: not all of this guidance is relevant to the AP student collection.
- Data collection schedule - Details of the key dates and deadlines for the AP student collection
New to HESA or having problems?
Visit our page of support guides, get in touch via email at [email protected] or call 01242 211144.
Data specification
- Coverage of the record - The criteria for the return of data in the record
- Data items - Directory of all data items collected, and the guidance surrounding them. Displayed by entity, and sortable for ease of searching
- Data model - Describes the entities included in the record and the relationship between them
- File structure - Describes the physical structure of the record for submission
- Further guidance on file structures for submission - Provides an overview of the submission structures
- Guidance and support with using XML - A guide to the terms used within the record
- C16054.xsd - Schema for the structure of the XML file
- C16054DataTypes.xsd - Schema for the data types used in the XML file
- C16054CodeLists.xsd - Schema for the valid codes for use in the XML file
- Derived field specifications - Contains the list and specifications of the derived fields applied by HESA. Derived fields are used by HESA to create populations and groupings for analysis
Submission process and quality assurance
- HESA XML data entry tool - a program which will produce XML data in the format required for submission
- How to use the HESA XML data entry tool - guidance on how to use the XML data entry tool
- File structures for downloadable files - Contains details of the format and content of the downloadable files produced during data collection
- Validation overview - A document describing validation checks and the various stages when checks are made
- Quality rules - validation which enforces the quality of the submitted data
- Download validation kit - Contains downloadable validation kit and related help pages. The validation kit allows quality rules to be run locally during data preparation
- Download amalgamation tool - A downloadable tool which can merge multiple smaller XML files into one large file for submission
- Submit data to HESA - Opening page to login to or register for a user account to access the HESA data collection system
Further guidance
- Further guidance on reporting qualifications on entry - A guide to the grades which are valid for each qualification, and their use in tariff calculations
- Understanding student instance continuity and the UHN link - An introduction to student linking with worked examples
- HEFCE usage of individualised student data - Further guidance on how HEFCE use individualised data
- Understanding the NSS reports - A document describing the NSS reports generated by the submission system.
UCAS data for HESA transaction
- The UCAS data for HESA (*J) transaction - A document describing the transaction, including format, availability, access and support
- Specification of the UCAS data for HESA (*J) 2016/17 - Describes the fields included in the file and the translations from UCAS to HESA coding conventions
Need help?
Contact Liaison by email or on +44 (0)1242 388 531.