Staff Record 2013/14 - Date of birth
Staff Record 2013/14All fieldsDate of birth | return to field list |
Type | field |
Short name | BIRTHDTE |
Description | This field records the date of birth of staff |
Applicable to | England Northern Ireland Scotland Wales |
Coverage | All staff where any (Contract.TERMS is coded 1 or 2) or (Contract.ACEMPFUN is coded 1, 2, 3 or 9 and Contract.TERMS is coded 3). Optional for all non-academic atypical members of staff. |
Notes | All date fields in the HESA Staff record must be completed using the ISO8601 format of YYYY-MM-DD. It is expected that HEIs will be able to provide a date of birth, based on the existence of a contract of employment between the HEI and the individual and/or the liability of the HEI to pay Class 1 National Insurance contributions for that individual. Consequently there is no option of a default date of birth not known. It is recognised, however, that due to the nature of non-academic atypical contracts, date of birth information may not be known for staff members with only this type of contract. Where a staff member holds only non-academic atypical contracts (Contract.TERMS = 3 and Activity.ACTSOC = 4-9) Person.BIRTHDTE is not required to be completed where the date of birth is not known. |
Quality rules |
Quality rules relating to this field are displayed here.
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Reason required | The date of birth is required to generate the age of staff as well as provide additional information for linking between records |
Part of | |
Field length | 10 |
Minimum occurrences | 0 |
Maximum occurrences | 1 |
Schema components |
Element: BIRTHDTE |
Owner | Information Standards Board - Aligned Data Definitions |
Version | 1.1 |
Date modified | 2014-04-30 |
Change management notes | Business rules 3 and 4 amended to ensure that they only apply to new staff members. |
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